Terms & Conditions
These Terms & Conditions establish a clear framework for participation in The Drink Show, a wine-led cellar door tasting event. They are designed to ensure the safe, lawful and professional operation of the event and protect exhibitors, attendees, the organiser and the venue.
1. Definitions
Organiser means The Drink Show and its representatives.
Exhibitor means the booking entity and its staff, contractors and representatives.
Event means The Drink Show scheduled for Newcastle Showground, or any revised date, venue or format.
2. Binding Agreement
Submission of a booking, acceptance of an invoice, payment, or participation constitutes a legally binding agreement incorporating these Terms & Conditions.
These Terms prevail over any exhibitor terms unless agreed in writing.
3. Eligibility to Exhibit
Exhibitors must:
✔ Comply with all applicable laws and regulations
✔ Hold required licences and approvals
✔ Maintain appropriate insurance
✔ Be authorised to promote and sell their products
The organiser reserves the right to approve, refuse or cancel participation based on:
✔ Category balance
✔ Product suitability
✔ Brand alignment
✔ Event requirements
4. Booking & Payment
Booth space is confirmed upon:
✔ Written acceptance
✔ Receipt of payment (full or deposit)
Failure to pay by the due date may result in cancellation and reallocation of space.
Deposits secure booth space and are non-refundable except where required by law.
5. Exhibitor Withdrawal
All bookings are binding.
Withdrawal does not release the exhibitor from payment obligations.
The organiser may reallocate or resell the space without liability.
6. Event Modifications
The organiser may reasonably modify the Event, including:
• Date or venue
• Floorplan or format
• Session times or structure
Such changes do not entitle exhibitors to refunds provided the event proceeds.
7. Space Allocation
Booth placement is determined by the organiser.
Floorplans may be adjusted where required to maintain a balanced, wine-led showcase.
No exclusivity applies unless agreed in writing.
8. Exhibitor Responsibilities
Exhibitors must:
✔ Remain within allocated space
✔ Follow organiser and venue directions
✔ Maintain professional conduct
✔ Comply with safety and operational requirements
The exhibitor is responsible for all staff and representatives.
9. Stand Presentation & Safety
Exhibitors must ensure their stand is:
✔ Safe and compliant
✔ Professionally presented
✔ Properly maintained
All electrical equipment must be test-and-tag compliant.
The organiser may require adjustments where necessary.
10. Setup & Pack Down
Exhibitors must comply with official event timings.
Early pack-down is not permitted without approval.
All materials must be removed at bump-out.
11. Wine-Led Tasting Format
The Event operates as a structured, wine-led cellar door tasting environment.
✔ Small sample tastings only
🚫 No full-serve drinks unless approved
All service must comply with:
✔ Venue licence conditions
✔ RSA requirements
✔ Organiser guidelines
The organiser may direct exhibitors to modify or cease service if required.
12. Responsible Service of Alcohol (RSA)
✔ All staff serving alcohol must hold valid NSW RSA certification
✔ No service to minors or intoxicated persons
✔ Exhibitors are responsible for all alcohol service compliance
The organiser and venue may enforce compliance at any time.
13. Direct Sales
Exhibitors are responsible for all sales, including:
✔ POS systems
✔ Transactions and payments
✔ Compliance with applicable laws
The organiser takes no commission and accepts no liability for sales.
14. Mandatory Exhibitor Promotion
Exhibitors are expected to actively promote their participation through their own marketing channels.
The event is designed as a collaborative platform, and participation includes a shared commitment to building awareness and attendance.
15. Prize Contribution
Each exhibitor is requested to provide one bottle or packaged product for event promotions or giveaways, unless otherwise agreed.
16. Insurance
Exhibitors must hold Public Liability Insurance (minimum $10M or as required by venue).
Proof must be provided upon request.
The organiser’s insurance does not cover exhibitor property or activities.
17. Liability
Participation is undertaken at the exhibitor’s own commercial risk.
The organiser is not liable for:
• Attendance outcomes
• Sales performance
• Lead generation
• Commercial results
The organiser provides a structured marketing campaign; however outcomes vary depending on exhibitor participation and engagement.
18. Security & Risk
All exhibitor property remains at the exhibitor’s risk.
The organiser accepts no responsibility for loss, theft or damage.
19. Conduct & Removal
The organiser may remove any exhibitor for:
🚫 Non-compliance
🚫 Unsafe behaviour
🚫 Breach of terms
No refund or compensation applies.
20. Marketing & Media Release
The exhibitor grants the organiser the right to use branding, images and content for event promotion.
21. Future Event Consideration
Participation in The Drink Show may provide certain privileges and benefits when being considered for future events, including subsequent Drink Show editions and the Canberra Wine Fair, subject to organiser discretion.
These may include priority consideration, early invitations and access to exhibitor opportunities before broader public release.
22. Governing Law
These Terms are governed by the laws of New South Wales, Australia.