Exhibitor Information
Exhibitor Participation Guidelines
The following outlines key participation guidelines for exhibitors at The Drink Show – NSW Edition.
All booths are provided on a space-only basis.
Detailed operational instructions are issued to confirmed exhibitors prior to the event.
Booth Allocation
✔ Booth allocation is confirmed in writing
✔ Final placement is determined by the organiser
✔ Location requests are considered but not guaranteed
Payment Terms
✔ Deposits and balances due by specified dates
✔ Booth space is not held without payment
✔ All payments are non-refundable (see Terms & Conditions)
✔ Unpaid spaces may be reallocated
Tasting Compliance
All tastings must comply with event format and licence conditions.
✔ Small sample pours only
✔ No full-serve alcohol
✔ RSA-compliant service required
✔ There is NO voucher / token system
Exhibitor Provides
Exhibitors are responsible for supplying and managing their own setup:
✔ Furniture and display materials
✔ Stock and tasting equipment
✔ Glassware and service items
✔ POS system (for sales)
✔ Power leads and electrical equipment (must be test & tagged)
✔ Safe, professional stand presentation
✔ RSA-certified staff for alcohol service
Organiser Provides
✔ Venue hire and event management
✔ Security and event staff
✔ Ice (reasonable quantities)
✔ Waste removal and cleaning
✔ Marketing and promotion
✔ Trade invitations and outreach
✔ Floorplan design and coordination
Trade Preview
Exhibitors should be prepared to engage with trade attendees during the dedicated preview session.
Recommended:
✔ Trade pricing
✔ Product lists
✔ Distributor information
✔ Order forms or lead capture
Promotional Contribution
✔ Exhibitors are encouraged to provide one bottle or product for event promotions and prize giveaways
Final Event Details
Confirmed exhibitors will receive full instructions prior to the event, including:
✔ Bump-in schedule
✔ Event timetable
✔ Venue access details
✔ Service guidelines
✔ Key event contacts
Check out this link - Final Check List