Exhibitor Requirments

1️⃣ Confirm Booth Allocation

Booth allocation must be confirmed in writing.

Final stand placement remains at the Organiser’s discretion to maintain category balance, floorplan flow and event presentation.

2️⃣ Complete Payments

Deposits and balance payments must be received by the stated due dates.

All payments are non-refundable in accordance with the Exhibitor Terms & Conditions.

Failure to meet payment deadlines may result in cancellation and reallocation of booth space at the Organiser’s discretion.

3️⃣ Tasting Format Compliance

• Small sample tastings only
• Full-serve alcohol is not permitted
• Voucher use is optional and subject to organiser approval
• All service must comply with RSA requirements, licence conditions and event guidelines

Tastings are provided at the Exhibitor’s discretion within the approved event format.

4️⃣ Space, Equipment & Electrical Responsibilities

Exhibitor bookings provide allocated floor space only unless otherwise confirmed in writing.

Exhibitors are responsible for supplying and managing their own:

• Furniture (tables, shelving, display units, linen, etc.)
• POS systems
• Display materials and stand presentation
• Tasting cups
• Ice buckets and tongs
• Garnishes and mixers (if required)
• Spittoons (recommended for wine exhibitors)
• Refrigeration or specialised equipment (if required)

All electrical equipment brought onsite must comply with Australian safety standards and hold current Test & Tag certification where required.

Extension leads and power boards must be commercial grade and suitable for event use.

The Organiser and Venue reserve the right to inspect and refuse unsafe or non-compliant equipment.

All equipment and service items must comply with Event guidelines and the Exhibitor Terms & Conditions.

5️⃣ Trade Engagement

Exhibitors should be prepared for Trade Preview participation with appropriate wholesale pricing, ordering capability and trade materials where applicable.

6️⃣ Door Prize Contribution

Each Exhibitor must provide one (1) bottle or packaged product for door prizes, promotions or event giveaways as part of participation, unless otherwise agreed.

7️⃣ Engagement Expectation

The Drink Show operates as a premium tasting and brand-building platform.

Exhibitors are expected to engage professionally with guests and trade attendees throughout the Event session and present their brand in a manner consistent with the Event’s standards.

8️⃣ Event Services Provided by Organiser

The Organiser will provide general event infrastructure and services including:

• Venue hire and event management
• Event security personnel
• Venue supervisor / event control staff
• Ice supply for tasting use (reasonable quantities)
• General waste removal and cleaning
• Public liability event insurance (organiser only)
• Marketing and event promotion
• Trade invitation distribution
• Floorplan management and exhibitor coordination
• Controlled entry and attendance monitoring to maintain tasting quality

Exhibitors remain responsible for their own stand setup, staff, stock, equipment and POS systems unless otherwise agreed in writing.